The Equal Employment Opportunity Commission (EEOC) issued new information collection requirements. These requirements include collecting pay data from Forms W-2 for placement on the annual EEO-1 report.
Why Is This Information Collected?
Previously they collected data from certain private employers and federal contractors and subcontractors about their employees. This was reported on the Employer Information Report (EEO-1). The EEo-1 includes data about the number of employees by job category, sex, race, and ethnicity.
Recently the EEOC announced a revision for 2017.
Data collection has two elements:
Element One: This is currently approved data about employees’ ethnicity, race, and sex, by job category.
Element Two: Data on employees’ earning and hours worked. EEO-1 filers already maintain this information in the ordinary course of business.
Summary pay data: Employers report the total number of full and part-time employees they had during the year. This is reported in each of the 12 pay bands listed for each EEO-1 job category.
Aggregate hours worked data: Total hours worked are tallied and reported on total hours worked that year by all employees in each pay band.
Beginning in 2017:
- All filers will be required to submit the EEO-1 report electronically.
- Filers with 100 or more employees (both private industry and Federal contractor) submit data in response to both Elements 1 and 2.
- Contractors with 50 to 99 employees only submit data for Element 1.
The payroll data will be used to help improve enforcement of federal pay discrimination laws and support employers’ voluntary compliance with those laws. Bringing focus to the pay data element can help employers take an active role in preventing pay discrimination in their workplaces.
With this in mind, employers should be receiving a notice from the EEOC describing the new EEO-1 filing requirements and deadlines. Visit the EEOC to learn more.